Surat Tawaran Kerja (Offer Letter)

Template Language

Switch between pre-written English and Malay templates.

Sender

Sender Name

Company / Organization

Address

Phone

Document Details

Reference No

Date

Recipient Name

Recipient Organization

Recipient Address

Subject

Content

Salutation

Body

Closing

Signer Name

Signer Position

Company Name

Reference:-

Date:-

Subject

Dear Sir / Madam,

Thank you.

Name

Position

About This Module

Create professional job offer letters that detail salary packages, benefits, statutory contributions, and employment terms. This free, browser-based generator supports English and Bahasa Melayu templates and requires no login or software installation.

What Is the Surat Tawaran Kerja (Offer Letter) Generator?

A Surat Tawaran Kerja is a formal employment offer letter sent by a company to a selected candidate confirming the terms of their new role. In Malaysia, offer letters typically include the position title, monthly salary, allowances, statutory contributions such as EPF and SOCSO, probation period, start date, and reporting structure. This tool provides a complete letter framework so HR teams can produce consistent, professional offer letters for every new hire without starting from scratch each time.

How It Works

Choose your template language, then load the pre-written sample as a starting framework. Fill in the company sender details, followed by the candidate's name and contact information. Enter the job offer specifics in the body section, covering position title, compensation, benefits, start date, and any conditions of employment. The preview panel displays the formatted letter in real time. When everything is accurate, click Print Document to generate a polished offer letter ready for the candidate's review and acceptance signature.

Best Use Cases

Standard hiring: Issue formal offer letters to candidates who have passed interviews and been selected for permanent or contract positions.

Internship offers: Produce structured offer letters for internship placements that outline stipend, duration, and reporting details.

Internal transfers: Create offer letters for employees moving to new departments or locations with updated terms and compensation.

Mass recruitment: Quickly generate consistent offer letters during hiring drives by reusing the template with updated candidate details.

Fields and Input Explanations

Sender Name: The authorized HR officer or management representative issuing this job offer.

Company / Organization: The full registered name of the employing company.

Address: The company’s registered business address.

Phone: HR or the hiring manager’s contact phone number.

Email: HR or the hiring manager’s contact email.

Reference No: The job offer reference number (e.g., HR/TAWARAN/2025/015).

Date: The date the offer letter is issued.

Recipient Name: The full name of the candidate receiving the job offer.

Recipient Organization: The candidate’s current company (if applicable).

Recipient Address: The candidate’s home or mailing address.

Subject: The subject line (e.g., “Tawaran Kerja — Jawatan Pengurus Operasi”).

Salutation: Opening greeting (e.g., “Dear Ms. Nadia,” or “Yang Dihormati,”).

Body: Details of the job offer including position title, salary, benefits, start date, and terms of employment.

Closing: Closing phrase before the signature.

Signer Name: Full name of the HR Manager or company director signing the offer.

Signer Position: Designation of the signing officer.

Template Language: Choose English (EN) or Bahasa Melayu (BM) for the output template.

Frequently Asked Questions

What is the difference between a Surat Tawaran Kerja and a Surat Lantikan?

A Surat Tawaran Kerja is an offer letter extended to a candidate before they formally accept the position — it presents the terms of employment and invites the candidate's written acceptance within a specified timeframe. A Surat Lantikan (appointment letter) is issued after acceptance and formally designates the person to their role. In Malaysian HR practice, the offer letter is a conditional document (the employment relationship begins only upon acceptance), while the appointment letter is the formal record of the established employment. For small companies and many SMEs, both letters are often combined into a single document.

Is it mandatory to mention EPF and SOCSO in a Malaysian offer letter?

While not legally mandated in the offer letter itself, including EPF (Employees Provident Fund) and SOCSO (Social Security Organisation) contribution details is strongly advisable. Under Malaysian law, employers are required to make statutory EPF and SOCSO contributions for all eligible employees, so stating this in the offer letter gives the candidate a complete picture of their total compensation package. It also reduces misunderstandings about take-home pay versus gross salary. Many candidates — especially first-time employees — are unfamiliar with these deductions, so transparency at the offer stage builds trust and reduces post-acceptance disputes.

Is my data safe when using this generator?

Yes. All data entered — candidate name, salary figures, employment terms, and company details — is processed entirely within your browser and is never sent to or stored by Popupnote.com's servers. The document is generated and previewed locally, and no information is transmitted externally. Closing or refreshing the page clears all entries. Confidential compensation and HR information entered into this tool remains completely private and is not accessible to any third party.