Surat Lantikan (Letter of Appointment)

Template Language

Switch between pre-written English and Malay templates.

Sender

Sender Name

Company / Organization

Address

Phone

Document Details

Reference No

Date

Recipient Name

Recipient Organization

Recipient Address

Subject

Content

Salutation

Body

Closing

Signer Name

Signer Position

Company Name

Reference:-

Date:-

Subject

Dear Sir / Madam,

Thank you.

Name

Position

About This Module

Generate formal appointment letters that officially assign an employee or committee member to a specific role within your organization. This free, browser-based tool supports English and Bahasa Melayu templates and produces print-ready documents without any login or software installation.

What Is the Surat Lantikan (Letter of Appointment) Generator?

A Surat Lantikan is a formal appointment letter used by Malaysian companies, government agencies, and organizations to officially designate someone to a position or role. It is commonly issued when hiring new employees, appointing committee members, assigning project leads, or formalizing internal role changes. This tool provides a structured letter format covering the appointee's details, the role being assigned, reporting structure, salary or allowance terms, and the effective start date. The finished letter carries professional formatting suitable for official HR records and personnel files.

How It Works

Select your language preference and load the template as a starting point if desired. Enter the company or issuing authority's details as the sender, then fill in the appointee's name, department, and address as the recipient. Specify the reference number, date, and subject line describing the appointed role. In the body, detail the position, start date, reporting structure, and any terms or conditions of the appointment. The preview panel shows the formatted letter in real time. Click Print Document to produce a polished appointment letter ready for signing and distribution.

Best Use Cases

New employee appointment: Issue a formal letter of appointment to new hires confirming their role, salary, and start date.

Committee appointments: Appoint members to internal committees, task forces, or project teams with documented roles and responsibilities.

Role reassignment: Formally notify employees of internal transfers or promotions with an updated appointment letter for their personnel file.

Government and NGO appointments: Produce official appointment letters for board members, advisors, or volunteers in compliance with organizational bylaws.

Fields and Input Explanations

Sender Name: The authorized HR officer or management representative issuing this appointment letter.

Company / Organization: The full registered name of the appointing company.

Address: The company’s registered business address.

Phone: A contact phone number for HR or the hiring department.

Email: Contact email for HR or the issuing officer.

Reference No: The appointment letter reference number (e.g., HR/LANTIKAN/2025/003).

Date: The date the appointment letter is issued.

Recipient Name: The full name of the person being appointed.

Recipient Organization: The recipient’s department or unit within the company.

Recipient Address: The new employee’s home or contact address.

Subject: The letter’s subject line (e.g., “Surat Lantikan — Jawatan Eksekutif Pemasaran”).

Salutation: Opening greeting (e.g., “Dear Ms. Siti,” or “Yang Dihormati,”).

Body: Details of the role, start date, salary, reporting structure, and terms of appointment.

Closing: Closing phrase before the signature.

Signer Name: Full name of the HR Manager or authorized officer.

Signer Position: Designation of the signing officer (e.g., “Human Resource Manager”).

Template Language: Choose English (EN) or Bahasa Melayu (BM) for the output template.

Frequently Asked Questions

What is the difference between a Surat Lantikan and a Surat Tawaran Kerja?

A Surat Tawaran Kerja (offer letter) is sent to a candidate before they formally accept the job — it presents the terms of employment and invites their acceptance. A Surat Lantikan (letter of appointment) is issued after acceptance and formally designates the person to their role within the organization. In practice, many Malaysian SMEs use these terms interchangeably, but in government and larger corporate settings, the appointment letter is the document that takes legal effect once the employee reports for duty and confirms their acceptance in writing.

What terms should be included in an appointment letter?

A complete appointment letter typically covers: the job title and department, the effective start date and reporting structure, the basic monthly salary and any fixed allowances, the probation period duration and conditions, EPF and SOCSO contribution confirmation, annual leave entitlement, notice period for resignation or termination, and any confidentiality or non-compete obligations. While there is no legal prescription for appointment letter format under Malaysian law, including these elements creates a clear employment baseline and reduces disputes about agreed terms later.

Is the data I enter into this tool stored anywhere?

No. Everything you type into the Surat Lantikan generator — company details, employee name, salary figures, and appointment terms — is handled entirely within your browser and is never uploaded to or stored by Popupnote.com. The document preview and print output are generated locally. Refreshing or closing the page clears all entries. This makes the tool safe to use for confidential HR correspondence without any risk of external data exposure.