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This free Surat Pengesahan Syarikat (Company Verification Letter) generator helps you create verification letters for bank loans, visa applications, and other official checks. It supports English and Bahasa Melayu templates and runs in your browser with no login or installation needed.
A Surat Pengesahan Syarikat is a company verification letter issued by an authorized representative to confirm specific facts about the business or its employees. Banks, embassies, government agencies, and other institutions commonly request this letter to verify employment status, salary details, company registration, or business relationships. The letter must be professionally formatted, include accurate company information, and be signed by a person with the authority to make such confirmations on behalf of the organization.
Select your preferred language template and load it as a starting point. Enter the company details, the recipient authority, and a subject line describing the purpose of the verification. Write the body of the letter specifying the facts being confirmed, such as employment dates, position, salary, or business registration details. The live preview reflects your input instantly. When the letter is ready, print it on official letterhead for signing and stamping before submission.
A company verification letter must be signed by a person with the authority to make binding representations on behalf of the company. Typically, this is the Managing Director, Chief Executive Officer, General Manager, or HR Director for employment-related verifications. For bank or financial institution submissions, the signatory is often the authorized signatory listed in the company's bank mandate. Some institutions also accept letters signed by the Company Secretary, particularly for verification of corporate standing or SSM registration details. Always check the requesting institution's requirements — certain banks and embassies specify the minimum seniority of the signatory they will accept.
Yes, in Malaysian practice. A company verification letter should bear both the signature of the authorized officer and the company's official rubber stamp (cop syarikat) to be accepted by most banks, embassies, and government agencies. The stamp confirms that the letter is issued on behalf of the company as an institution, not merely a personal statement by the signatory. Some institutions such as the Malaysian Immigration Department and embassy visa sections explicitly require both signature and company chop for the letter to be valid. Print the letter on official company letterhead, obtain the authorized signature, and apply the company stamp before submission.
Yes. All information entered into the Surat Pengesahan Syarikat generator — including employee names, salary details, company registration information, and recipient authority details — is processed entirely within your browser. Nothing is transmitted to or stored by Popupnote.com's servers. The tool operates fully client-side using JavaScript. Closing or refreshing the page clears all entered data. Print the completed letter immediately after finishing to save your work before ending the session.