Surat Berhenti Kerja (Resignation Letter)

Template Language

Switch between pre-written English and Malay templates.

Sender

Sender Name

Company / Organization

Address

Phone

Document Details

Reference No

Date

Recipient Name

Recipient Organization

Recipient Address

Subject

Content

Salutation

Body

Closing

Signer Name

Signer Position

Company Name

Reference:-

Date:-

Subject

Dear Sir / Madam,

Thank you.

Name

Position

About This Module

Prepare a professional resignation letter that clearly communicates your intention to leave and your proposed last working day. This free, browser-based generator supports English and Bahasa Melayu templates and produces print-ready documents without any account or software download.

What Is the Surat Berhenti Kerja (Resignation Letter) Generator?

A Surat Berhenti Kerja is a formal resignation letter submitted by an employee to their employer to officially notify them of their intention to leave the company. In Malaysia, proper written notice is typically required under the Employment Act 1955 and the terms of the employment contract. This tool provides a complete letter structure including sender and recipient fields, a subject line, body content for stating the resignation and last working day, and a professional closing with signature block.

How It Works

Select your language preference, then optionally load a pre-written template to use as a starting point. Enter your personal details as the sender, then fill in your supervisor or HR manager as the recipient. Specify the reference number and date, write the body content covering your resignation statement and intended last working day, and include a courteous closing. The live preview shows the finished letter as you type. Once complete, click Print Document to generate a polished resignation letter for submission.

Best Use Cases

Standard resignation: Notify your employer of your decision to leave with the required notice period clearly stated in the letter.

Career transition: Produce a professional resignation letter when moving to a new role, ensuring a respectful and documented departure.

Contract completion: Formalize the end of a fixed-term employment contract with a written notice letter for HR records.

Immediate resignation: Draft a resignation letter for urgent departures, specifying the circumstances and proposed effective date.

Fields and Input Explanations

Sender Name: The name of the employee submitting the resignation.

Company / Organization: The name of the company the employee is resigning from.

Address: The sender’s contact or work address.

Phone: The sender’s contact phone number.

Email: The sender’s contact email.

Reference No: Optional reference number for HR record-keeping.

Date: The date the resignation letter is submitted.

Recipient Name: The name of the supervisor, manager, or HR officer receiving the letter.

Recipient Organization: The department or company of the recipient.

Recipient Address: The recipient’s office address.

Subject: The resignation notice subject line (e.g., “Resignation Letter — [Your Name]” or “Surat Berhenti Kerja”).

Salutation: Opening greeting (e.g., “Dear Mr. Tan,” or “Yang Dihormati,”).

Body: The resignation notice including intended last working day and reason if desired.

Closing: Closing phrase (e.g., “Yours sincerely,” or “Sekian, terima kasih.”).

Signer Name: The employee’s full name as it appears in the employment record.

Signer Position: The employee’s current job title.

Template Language: Choose English (EN) or Bahasa Melayu (BM) for the output template.

Frequently Asked Questions

What notice period should I specify in the resignation letter?

The required notice period is specified in your employment contract. Under the Malaysian Employment Act 1955, statutory minimum notice periods are: at least 4 weeks for employment of less than 2 years, at least 6 weeks for 2 to 5 years of service, and at least 8 weeks for service exceeding 5 years. Many professional contracts specify 30, 60, or 90 days regardless of the statutory minimum. Always refer to your contract before stating a last working day. If you wish to negotiate a shorter notice period, this should be discussed with your employer before submitting the formal letter.

Do I need to give a reason for resigning?

You are not legally required to state a reason for resignation in Malaysia. The resignation letter simply needs to communicate your intention to leave and your proposed last working day. That said, providing a brief, professional reason — such as "to pursue further education," "to explore a new career direction," or "for personal reasons" — is generally considered courteous and maintains a positive relationship with your employer. Avoid listing grievances in a formal resignation letter; if you have concerns, address them through a separate exit interview.

Is my resignation letter data saved or shared?

No. All information you enter into this tool — including your name, company, and the content of your resignation body — is processed locally in your browser and is never sent to Popupnote.com's servers or any external party. The generated letter exists only in your browser session and in any file you print or download. Closing or refreshing the page clears all entered data. Your resignation details remain completely private.